Purchasing
Assistance for departmental users with purchasing supplies, equipment and services in accordance with University Policy. We can assist with purchases for your field course, lab or research group. When you are wishing to purchase items, please reach out to that particular staff member responsible, they have been listed below under the necessary categories.
Purchases Over $5,000 (High Value)
A high value purchase is an order with a value greater than $5,000 (including tax, shipping, and freight), contains items that are restricted from purchase, or purchases from companies located outside of the United States no matter the value. All high value purchases require a valid price quote and should be included with your purchase request.
Staff contact: Patricia Machuca
Source Selection and Price Reasonableness Checklist
For all federally funded purchases > $10,000 & non-federally funded purchase >$100,000.
This document must be completed for all federally funded purchases ≥$10,000 (including tax and shipping) & non‐federally funded purchases ≥$100,000 (excluding tax, but including shipping), to substantiate the appropriateness of source selection and price reasonableness.
Download the Source Selection & Price Reasonableness form listed under Files.
Staff contact: Patricia Machuca
Equipment Purchases
Inventorial equipment is defined as non-expendable, tangible, personal property with an acquisition cost of $5,000 or more, with a normal life expectancy of one year or more.
Staff contact: Patricia Machuca
Field Supply Purchases
Items needed for a field course you are teaching or for a research trip. Please check with Todd and Chris before making an order request to see if we have the item already or if one can be fabricated. Please keep in mind that all items purchased for a field course are subject to approval by the Chair or Business Officer.
Staff contact: Todd Penniman and Chris Crow
General Supplies
Office or classroom supplies that the department typically has in stock but may be out of. Lab supplies for your research group or individual faculty research.
Staff contact: Jorge Pichardo
Equipment Management and Disposal
Disposal of any equipment must be coordinated through the deparment. If a piece of UC-owned equipment is old, surplused, or lost, please contact Jaima Ortega and provide the nine-digit UC Tag# as well as an explanation for the disposal. We can then officially remove the item from the departmental inventory. DO NOT simply throw something away without notifying us first. It is equally important to notify us if you are planning to lend or transfer a piece of equipment to another institution or house the piece off-campus.
